Five rules for running meetings that don't waste time

Executive overview

Most meetings fail not because meetings are broken, but because participants lack the skills to run them. The cost is real: a one-hour meeting with 10 employees can exceed $1,000. Five rules eliminate the most common failure modes.

Meetings don't suck — we suck at running meetings.

The five rules

  1. Every meeting has a clear purpose — know why you're there before you show up.
  2. Define the three things you will get done in this meeting.
  3. No agenda, no attendance.
  4. Every meeting starts on time.
  5. Every meeting ends five minutes early — so everyone can arrive on time to the next one.

Meeting cadence for growing companies

  • Annual and quarterly retreats for strategy
  • Weekly action review for execution
  • One-on-one coaching meetings at every level (CEO → VP → manager → staff)
  • Daily huddle: a seven-minute all-company stand-up to share energy, ideas, and key numbers

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