How one creator organises her entire life and business in Notion

Executive overview

Keeping scattered information across apps wastes time and breaks team continuity. One workspace can replace notes, project trackers, docs, and assistant briefings.

Using Notion as a single source of truth eliminates tool-switching, onboarding friction, and lost context across work and personal life.

Media and personal tracking

• Log movies and books with status (not started / in progress / completed) and recommendation flag
• Record who recommended each item to weight it by trust in that person
• Track airline miles by carrier in one table rather than logging into multiple apps

Speaker profile and external-facing pages

• Build a speaker profile page with headshots, press links, and speaking history
• Share one Notion link instead of assembling assets per request

Team project management

• Organise projects by team (marketing, product, management) with dedicated pages
• Track production status on a board view; task lists sit inside each project
• Replaces Asana, Google Docs, and similar tools in one workspace
• Integrate external tools (Figma, Slack, GitHub) directly

AI Autofill and Notion AI

• AI Autofill generates an automatic summary for any project or task page
• Summary updates automatically when page content changes
• Use AI to draft plans, translate content, and create outlines

Assistant and delegation system

• Store recurring task instructions so each new assistant inherits full context
• Separate views: active tasks, in-progress, done, future reference
• Event records (e.g. a child's birthday party) carry vendor details forward to future years
• Location-specific service contacts (photographers, makeup artists) stored by city

Creative and content references

• B-roll library organised by category for quick team lookup
• Video ideas and references in one place, accessible to new team members

Getting started without overwhelm

• Start with a single weekly planner template; migrate gradually
• Use existing Notion templates rather than building from scratch
• Free plan available; AI features unlock for $10/month